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IHG Sales Coordinator - InterContinental New York Barclay in New York, New York

Sales Coordinator - InterContinental New York Barclay

Job Number R172841

Hotel Brand: InterContinental Hotels

Americas - United States - New York - New York


About us

Do you see yourself as a Sales Coordinator? What's your passion? Whether you're into sports, shopping or just reading a good book, at IHG we're interested in YOU. At IHG we employ people who apply the same amount of care and passion to their jobs as they do their hobbies - people who put our guests at the heart of everything they do. And we're looking for more people like this to join our friendly and professional team.

An icon of refined Manhattan elegance since 1926, the InterContinental New York Barclay re-opened in spring 2016, following an extensive renovation as the city’s luxury hotel of choice. Located off Park Avenue in midtown east, The Barclay features 702 beautifully-designed guestrooms with 30 suites, an opulent Presidential Suite and Penthouse Sky Suite with 1,500 feet of outdoor space and Chrysler Building views. The hotel boasts 15,000 square feet of meeting space and two large ballrooms for New York’s most memorable weddings, benefits, and galas. The Barclay offers a Club InterContinental®. It's Gin bar and lounge with light dining, is a dynamic social hub in the hotel’s expansive lobby. The “new” Barclay' embraces the hotel's distinctive legacy, while modernizing every detail.

Your day to day

The coordinator will be part of the Events Department and will report directly to the Director of Events and will also support the Sr. Event Manager and two Event Managers.

The job functions include but are not limited to the following:

  • Provide administrative support to the department

  • Complete tasks related to groups:

  1. Manage process of handing over a group contract from the sales team to the event service team

  2. Create BEOs for Catering

  3. Process commission requests

  4. Update report and distribute Meeting Scope Surveys scores and results

  5. Distribute Catering and Events Status Report daily

  6. Reconcile actualized revenue in Delphi at the end of each event

  7. Prepare department reports

  8. Order Kosher Meals, Coat check, Furniture, Flowers, etc

  9. Create Menu cards

  10. Prepare for pre-cons (binders, tent cards and BEOs)

  11. Process expense reports

  12. Assign leads to proper sales manager based on market segment

  13. Merge and create group sales contracts

  14. Block and ensure daily showrooms are ready based on daily site log

  15. Process monthly sales invoices

  16. Manage weekly payroll for the sales and events department

What we need from you

High School diploma or equivalent plus 1-year experience in a sales or related field. Some College preferred. Must speak fluent English. This job requires ability to perform the following: Frequently standing up and moving about the facility, type at least 50 wpm; proficient PC computer skills, carrying or lifting items weighing up to 25 pounds, communicating with customers, employees, and third parties, use a keyboard to generate correspondence, reports, etc., Handling objects, products and computer equipment, Communication skills are utilized a significant amount of time when interacting with clients and guests, Reading and writing abilities are utilized often, Basic math skills are used frequently, May be required to work nights, weekends, and/or holidays.


  • Need to have strong customer service and communication skills and can anticipate and meet the needs of clients

  • Handles/ responds to inquiries or questions when manager is not available

  • Assist catering coordinator with batch printing BEOs and maintaining the master BEO book

  • Handle and service rooms only groups of 15 rooms on peak or less. This includes wedding and other social blocks and any pop-up short term bookings that are turned over by Sales

  • Communicate with client and plan any necessary details with regards to their room block and work as a liaison between client and hotel operating departments

  • Create group resumes as needed

  • Assist with special projects

  • Other duties as assigned by management

What we offer

In return we'll give you a competitive financial and benefits package which may include healthcare support, dental, vision, disability and life insurance support, and a matching 401k plan. Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we'll give you the room to be yourself.

So what's your passion? Please get in touch and tell us how you could bring your individual skills to IHG. IHG is an equal opportunity employer: Minorities / Females / Disabled / Veterans.

  • Major Brad D. Anderson

    United States Army

    Major (Ret) Brad Anderson is the Human Resources Manager at IHG Army Hotels – Fort Benning, Georgia. He retired out of the U.S. Army after 23 years of service with combat tours in Iraq (Operation Iraqi Freedom) and Afghanistan (Operation Enduring Freedom).

    Brad enlisted in the U.S. Army in August 1992, and was assigned as an infantryman at Fort Lewis, Wash., where he served six years in 9th Infantry Regiment and 25th Infantry Division. In 1999, he was assigned to Fort Benning, Ga., where he completed Drill Sergeant School and then served with the Infantry Training Brigade. He was next assigned to Officer Candidate School in 2003 and earned his commission as a second lieutenant in the Adjutant General Corps. Major Anderson’s previous assignments as an officer include Camp Casey, South Korea, where he served as a postal platoon leader; Iraq, where he served as deputy plans and operations officer, III Corps; Fort Benning, where he served with 30th Adjutant General Reception Battalion, as Headquarters and Headquarters Company commander; Eglin Air Force Base, Fla., where he served with 7th Special Forces Group (Airborne), as battalion and group human resources officer and Fort Lee where he served his final assignment as the Military Entrance Processing Station (MEPS) commander.

    Brad’s professional military education includes the Adjutant General Corps Officer Basic and Advanced Courses, Airborne School, Air Assault School, Drill Sergeant School, Pathfinder Course, and Rappel Master School. He also earned a Bachelor of Arts Degree in Interdisciplinary Studies from Eastern Washington University, Cheney, Wash.

    Brad’s military awards and decorations include a Joint Service Achievement Medal, 2 Meritorious Service Medals, 4 Army Commendation Medals, 3 Army Achievement Medals, and 4 Army Good Conduct Medals. He has also been awarded a variety of unit and service medals & ribbons, in addition to earning the Expert Infantryman Badge.

    On his first day of military retirement (October 1st, 2015) we proudly welcomed Brad to the IHG family. It was then, that Brad began his career with us as the HR Manager of the IHG Army Hotels on Fort Benning, a role he continues to thrive in today.

  • Michael Bayerl

    United States Air Force

    “My experience with IHG has been nothing short of awesome and I have learned so much.  Soon I will be the GM of the World’s Largest Holiday Inn Express (currently the IHG Army Hotels on Fort Lee) with 1,000 rooms.”

    Senior Master Sergeant (Ret.) Michael Bayerl joined the U.S. Air Force in 1979. Throughout 20 years of active duty, he served as an Air Force Services Specialist and Inspector General for Services-Air Mobility Command. From the moment he started with the USAF Michael was immersed with hospitality experience, starting out in Food in Beverage before working his way through the ranks and functioning in virtually every position available within military restaurants & hotels.

    In 2002, Michael took on a General Manager position at an Air Force Inn, and since that time, he has managed hotel complexes with over 2000+ rooms, on 3 different properties. Michael found his way to IHG when he intentionally took on a role with Army Lodging, knowing that the hotel would soon be privatized into an IHG hotel.

    Today, Michael is the General Manager at IHG Army Hotels on Fort Lee (soon to be re-branded as the World’s largest Holiday Inn Express).

  • Teresa “Sarge” Colatarci


    Meet Teresa “Sarge” Colatarci, general manager/regional director of operations for six IHG Army Hotels at Fort Sam Houston in San Antonio. Following her service in the U.S. Navy, she continues to serve by providing True Hospitality through the IHG Teen Academy.